With SlideRocket’s Meet feature, users can watch a presentation together with an audience in real time. When the presenter advances the slide on the computer, the attendees will see the slides advance on their own computers at the same time. During a meeting the presentation is cached on both the presenter’s and the attendees’ computers. This allows the animations, videos, and transitions to appear to both presenter and attendees in real time. When the meeting is over the presenter can see the number of people who attended the meeting, when it started, and when it ended. Trial, Pro, and Enterprise users can use the Meet feature. 

This document covers:

• Publish Settings that Apply to Meetings
• Creating a Meeting
• Editing a Scheduled Meeting
• Deleting a Scheduled Meeting
• Inviting Someone to a Meeting
• Starting a Meeting
• Leading a Meeting
• Meeting Features
• Attending a Meeting
• Accessing Meeting Statistics
• Best Practices for Meeting Features

Publish Settings that Apply to Meetings

Many of the same settings that can be applied to presentations shared via publish or invite can also be applied to meetings. The presentation does not have to be published in order for it to be shared in a meeting. Users can set the following from the Share tab in the Presentations Dashboard.

• Settings under Publish
  • Require viewer to register
  • Require password
  • Allow viewer to leave comments
  • Allow viewer to print and export 
  • Allow viewer to reshare or embed
• Settings under Playback Settings
  • Show SlideRocket branding
  • Maximum playback resolution (including Fill screen)

Creating a Meeting

1. Double-click a presentation in the Presentation Library to open the Presentations Dashboard
2. Click Share then click Meet 
3. Click Create new meeting… 
4. By default the Meeting Name is the name of this presentation. Customize the Meeting Name by typing into this field
5. Click Copy link... to copy the meeting’s unique URL. This link can then be pasted into an email, calendar request, instant message, or other location
6. Click Save

ADVANCED NOTES: 

• Only the meetings that a user has created will be displayed.  If other users with access to the presentation set up meetings these meetings will not show up in the meeting list.  
• Multiple users can run meetings with the same presentation at the same time. 

Editing a Scheduled Meeting

The name of a scheduled meeting can be changed and the meeting link copied from the Meeting Properties Menu. To access the Meeting Properties menu: 

1. Double-click a presentation in the Presentation Library to open the Presentations Dashboard
2. Click Share, then click Meet 
3. Select the meeting under Meeting Name
4. Click Show details…

Deleting a Scheduled Meeting

1. Double-click a presentation in the Presentation Library to open the Presentations Dashboard
2. Click Share, then click Meet
3. Select the meeting under Meeting Name 
4. Click Delete...
5. Confirm you want to delete the meeting by clicking Delete in the pop up 

Inviting Someone to a Meeting

To invite somebody to join a meeting, send them the unique link generated for that meeting

1. Double-click a presentation in the Presentation Library to open the Presentations Dashboard
2. Click Share, then click Meet
3. Select the meeting under Meeting Name
4. Click Show details...
5. Click Copy link...
6. Paste the link into an email, IM, or Calendar Invite to send to invitees 

Starting a Meeting

1. Double-click a presentation in the Presentation Library to open the Presentations Dashboard
2. Click Share, then click Meet 
3. Select the meeting under Meeting Name
4. Click Start meeting
5. Once all the attendees have joined click the Play button
6. When the meeting is over, click End Meeting to ensure the links to the presentation are no longer available

ADVANCED NOTE: If you’re not logged into SlideRocket and try to lead a meeting you will be prompted to enter your username and password.

Leading a Meeting

When Attendees log in to the meeting, their name will appear in the Attendees list. Users who are actively logged in will have a green dot by their name. Users who are no longer in the meeting will have a red dot. 

Once the meeting is started, the Attendees list will show which slide is playing. When the next slide is cached for a viewer, the Next Slide bar will change from blank to ready. For best results, wait until the slide is cached for all viewers before advancing to the next slide. If the jump feature is used, the slide will not be cached and may take a moment to load.

Loading:	Cached:

Meeting Features

•  Starts the presentation for attendees
•  Makes visible or hides the list of attendees
•  Ends the meeting and makes the attendee meeting link inactive
•  Advances to next slide
•  Returns to previous slide
•  Allows the presenter to jump forward or backward to a specific slide in the presentation (only visible to presenter)
•  Adjusts volume. Each viewer controls their own volume individually
•  Opens window to email, tweet, or embed a link to the presentation
•  Exports presentation to a PDF for printing 
•  Expands presentation to a fullscreen or closes out of fullscreen
•  Replays the presentation (only visible to presenter)

ADVANCED NOTE: If the presenter closes the meeting window without first clicking End Meeting, the meeting link will remain active. This is to ensure that meetings will not be disrupted by temporary internet issues. In order to keep your presentations secure and inaccessible to meeting attendees outside of the meeting, be sure to click End Meeting when the meeting is over.

Attending a Meeting

Attendees can join a meeting by clicking the unique link generated for the meeting. Once the link has been clicked on, the attendee will be prompted to enter their name and Join Meeting.

Once in the meeting, the attendee watches the slides as the presenter advances them. If the presenter jumps to another location in the presentation instead of moving sequentially, the attendee will not be able to tell that any slides were skipped. The attendee may have the option to watch the presentation on fullscreen by pressing . 

Accessing Meeting Statistics

When the meeting has ended, statistics about the meeting will be available for viewing.

1. Double-click a presentation in the Presentation Library to open the Presentations Dashboard
2. Click Share, then click Meet
3. Under The following meetings have been createdcan be viewed:
   • Meeting Name
   • # Attended
   • When the meeting was Started 
   • When the meeting was Ended

ADVANCED NOTE: Analytics, including Form and Poll responses are not recorded for presentations viewed in a meeting.

Best Practices for Meeting Features

• Auto Advancing Slides: Slides set to auto advance will maintain this setting in the meeting 
• Audio: Audio added to a presentation will be played in the meeting
• Video: SlideRocket supports video in web meetings. If the video is not set to auto play, when the presenter clicks play the video will start playing for the attendees as well. If the presenter rewinds or advances the video using the timing bar, then the video will play from the same spot for the attendees too 
• The default SlideRocket canvas is 800x600. This can be adjusted in the Presentation Dashboards under Playback Settings